SWADESH EXPORTS · BUYER GUIDE

From First Order to Repeat Programme

Building supplier continuity through clear records, consistent quality controls, realistic planning and dependable two-way communication.

04 SUPPLIER GUIDE

BUILD FOR THE LONG TERM

Turn a successful first order into a dependable supply relationship.

Repeat programmes help buyers improve consistency, reduce redevelopment work and plan future collections more efficiently.

01

LEARN FROM THE FIRST ORDER

Review the First Order

Evaluate quality, quantities, packaging, delivery, communication and export documentation.
Share clear feedback with photographs and specific examples where necessary.

02

CREATE A REFERENCE STANDARD

Standardise Approved Products

Retain product codes, written specifications, golden samples, colours and finishes.
Keep packaging instructions, labels, barcodes and accepted handmade tolerances.
These records become the reference for future orders.

03

PLAN AHEAD

Plan Repeat Orders Early

Provide advance information on expected quantities, delivery dates and seasonal launches.
Share likely colour or design changes early.
A forecast helps the supplier reserve materials and artisan capacity, although it is not a confirmed purchase order.

04

RECONFIRM EVERY ORDER

Reconfirm Commercial Terms

Reconfirm the MOQ, current prices, lead time, payment terms and Incoterm.
Confirm freight arrangements and required documents.
Previous prices should not be assumed to remain unchanged.

05

MEASURE CONSISTENCY

Track Supplier Performance

Use a simple scorecard covering quality, on-time delivery, communication and documentation.
Include packaging performance and corrective action.
Performance records help both parties identify improvements.

06

GROW WITH CONFIDENCE

Develop Products Gradually

After the supplier demonstrates reliability, introduce new colours and coordinated collections.
Consider private-label packaging, larger quantities or additional product categories.
New developments should still follow the sample and approval process.

07

KEEP BOTH SIDES INFORMED

Maintain Two-Way Communication

Buyers should provide realistic forecasts and avoid last-minute changes.
Suppliers should report delays, material changes or production problems before shipment.

08

THE LONG-TERM PRINCIPLE

Build Reliable Systems

Supplier continuity does not mean removing quality controls.
Build reliable systems, clear records and realistic planning.
Make each repeat order more efficient and predictable.

SUPPLIER CONTINUITY

Build repeat orders around consistency and planning.

01Review First Order

02Standardise Products

03Plan Repeat Orders

04Track Performance

05Develop Gradually

06Communicate Clearly

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BUYER TAKEAWAY

Supplier continuity does not mean removing quality controls. It means building reliable systems, clear records and realistic planning so that each repeat order becomes more efficient and predictable.

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